Whether you are managing milk deliveries for a single household or running a delivery route for dozens of families, a predictable settlement system prevents unpaid balances and miscommunication.
1. Double-Entry: Sold (Blue) vs. Bought (Orange)
Clean accounting begins with clear classification. Milk Tracker categorizes entries with color-coded badges:
- Sold (Blue #2563EB): Used by vendors and dairy sellers. Logs milk supplied to customers and calculates net receivables.
- Bought (Orange #EA580C): Used by households and dairy buyers. Logs milk received from vendors and calculates net payables.
2. Recording Advance Payments and Partial Settlements
Many customers pay a lump-sum amount at the start of the month (e.g. ₹2,000 advance). As daily deliveries occur, the running debit balance should decrement against the advance. Milk Tracker's settlement checklist automatically adjusts the net balance so you never double-bill a customer.
3. Generating PDF Monthly Invoices for WhatsApp
Transparency builds trust. With one tap, Milk Tracker compiles the month's morning and evening delivery counts, rates, vacation dates, extra product purchases, and payment history into a cleanly formatted PDF statement ready to send via WhatsApp or print.